Submit a Proposal



Tuesday February 11 through Thursday February 13, 2020

Conference Location

Indianapolis Marriott East Hotel, 7202 East 21st Street, Indianapolis, IN  46219

Call for Proposals

Are you interested in developing a session, workshop or deliver a presentation at the annual Indiana Horticultural Conference & Expo (formerly Indiana Horticultural Congress)? Is there someone you propose to speak at the conference? We are pleased to announce that the 2020 Indiana Horticultural Conference is now accepting education session proposals. The conference will be held this coming February 11 through 13, 2020 at the Indianapolis Marriott East Hotel, located in Indianapolis, IN.

There are numerous and very exciting changes that will occur at IHC 2020. Additional tracks are being added to the already great lineup of previous years. New tracks such as Urban Agriculture, Hemp Production, Agronomic Crops, and Woman in Agriculture will create additional opportunities to serve our audience. A targeted selection of educational tracks, a joint plenary session, a diverse set of expo vendors and ample opportunities for networking will set the stage for a great conference. The Indiana Horticultural Conference & Expo will offer many opportunities for networking with fellow Indiana and other Midwestern farmers and vendors. We would like to encourage you to submit poster, speaker, workshop, panel discussion or track sessions proposals for IHC 2020. This is an open call to farmers, Extension educators, researchers, and other agricultural professionals or stakeholders. Help us share your knowledge and passion for agriculture! Thank you for your interest in the 2020 Indiana Horticultural Conference & Expo.

Educational Tracks

  1. Wine Grape
  2. Food Safety
  3. Fresh Vegetables
  4. Organics*
  5. Raw Products
  6. Fruit
  7. Greenhouse / High Tunnel Production
  8. Business / Marketing / AgriTourism / Succession Planning
  9. Joint Plenary Session NEW
  10. Hemp NEW
  11. Agronomic Crop Production NEW
  12. Woman in Agriculture NEW
  13. Urban Agriculture NEW
  14. Poster NEW

*The Organic track will not be presented as a stand-alone track. Presentations will be incorporated in other existing tracks.

Important:  Please read all of the information below carefully prior to submitting your proposal. The planning committee treats completed applications as confirmation that you have read, understood, and agreed to this information.

Conference Content Development Process

The Indiana Horticulture Conference & Expo Education Committee reviews all poster, speaker, workshop, panel or track session proposals based on the relevance to our attendees, appropriate audience type and expertise level (intermediate, advanced), subject matter appeal, how the topic will balance with other presentations, timeliness of the topic, recent history of the topic at the conference, the qualifications of the speaker, Indiana Horticultural Conference’s history with the speaker (if any), and the thoroughness and clarity of the application.  We cannot accept all the proposals we receive. Applicants will be contacted for short speaker bio’s as soon as the education committee has reached an agreement on the educational program content.

The education committee is co-chaired by Petrus Langenhoven and Kyle Daniel. Six additional committee members will assist with the selection process. Petrus Langenhoven is the primary contact for this call for proposals. Please do not hesitate to contact him if you have questions or concerns about your proposal, the application process, or any of the information outlined in this call for proposals.

Email: or

Office phone: 765-496-7955

Education Session Presentations

25-minute presentations with 5 minutes for questions are preferred. Coffee break times are scheduled to maximize expo attendance. Session coffee breaks are staggered on Tuesday and Thursday. Refer to the track and session schedule for more detailed information of the overall conference schedule.

Education Session Duration

Tracks Tuesday

Feb 11, 2020


Feb 12, 2020


Feb 13, 2020

Total Session Time
Session Time (hours)
1.       Wine Grape 1, 2.5 1.5, 2 1.5, 2.5 11
2.       Food Safety 1.5, 2 1.5, 2 1.5, 2.5 11
3.       Fresh Vegetables 2, 1.5 1.5, 2 1.5, 2.5 11
4.       Organics* 1 1 1 3
5.       Raw Products 1.5, 2, 2 5.5
6.       Fruit 2.5, 1 1.5, 2 2, 2 11
7.       Greenhouse / High Tunnel Production 2.5, 1 1.5, 2 2, 2 11
8.       Business / Marketing / AgriTourism / Succession Planning 2 2, 2 6
9.       Joint Plenary Session NEW 1.5 1.5
10.    Hemp NEW 2, 1.5 1.5, 2 2.5, 1.5 11
11.    Agronomic Crop Production NEW 1, 2.5 3.5
12.    Woman in Agriculture NEW 1.5, 2 1.5, 2 7
13.    Urban Agriculture NEW 2.5 2.5
14.    Poster NEW 2 2

Deadline for Full Consideration

To receive full consideration, please complete your proposal using the online form by Friday, September 13, 2019.  All applicants who submit complete proposals will be informed of their status by October 7.

Speaker Compensation

The Indiana Horticultural Conference & Expo is a not for profit event. All invited conference speakers receive complimentary registration and relevant IHC reception tickets for the conference. Additional speaker compensation (e.g., honorarium, meals, travel and lodging) is determined on a case-by-case basis. The conference organizers will welcome options where your speaker’s organization can pay for all associated expenses. The organizing committee will consider this an in-kind contribution or sponsorship towards the event. Please indicate all possible expenses related to the speaker when submitting the speaker, session or workshop proposals. Due to our limited budget, we cannot cover expenses for all speakers. The education committee will also determine if this speaker might be able to add value to any additional conference sessions.

Speaker Invitations

Make sure that all relevant information about speakers are provided in the online form. The education committee will notify all speakers in regards with presentation title, schedule and expense related details.

Complete the Online Form

Complete the online form thoroughly. Make sure to check all relevant boxes and provide as much detailed information as possible. If you are the moderator/organizer of a session or multiple sessions within a track, you only need to provide all your contact details once. Only fill in your first name and last name on subsequent submissions. Please indicate where your poster, speaker, presentation, workshop or track session proposals will fit best.

Proposal submissions are now closed for IHC 2020




Petrus Langenhoven
Kyle Daniel

IHC Co-Chairs